Week 18

The purpose of the Final Status meeting is to share final results and present the Final Report. The President and Vice Presidents will share reports and should be prepared to answer questions from their fellow company members, volunteers, and other guests. Follow the 5.1.06 Sample Meeting Agenda - Final Status Meeting which lists all of the details that should shared. 

At the conclusion of the Final Status meeting volunteers facilitate a review of the Company Program experience. This will be the final opportunity for students to be recognized and for their hard work and to celebrate. 


Mentor Preparation

        • Review detailed instructions to become familiar with materials/activities.
        • Review videos and materials in advance on the JA Canada Resource Portal.
        • Ensure that you have filled out the JA Certificates of Accomplishment to hand-out 
        • Ensure that you have the program evaluations as directed by your local JA Charter.


Note: All documents and videos referenced in the detailed instructions are available on the JA Canada Resource Portal.

Agenda

  1. Final Status meeting (50 min)
  2. Debrief & Celebration (50 min)
  3. Wrap-up (20 min)


Activities 

1. Final Status Meeting and Presentation (50 min)

        • Allow the team to conduct the Final Status meeting
        • The President should lead the meeting with the assistance of the Vice-Presidents.
        • When the meeting is finished the participants can email the Final Reports to shareholders who are not present. 

2. Debrief & Celebration (50 min)

        • Ask students to consider their personal and team goals that they set at the beginning of the program. Were these goals accomplished? What progress was made and what was learned along the way? The discussion should evaluate challenges faced but focus on successes achieved. Highlight the accomplishments of the team and the personal growth that they will take away from the experience. Questions to consider: 
            • What went well? Or not? And why? 
            • What challenges did you encounter and how did you overcome them? Or not? 
            • What would you do different? 
            • Did the team work and communicate well together? 
            • What part of the program was most valuable for you? 
            • Did you achieve your personal goals?
        • Ask students to consider how they will apply what they have learned. 
        • Can they think of someone who might want to also want the JA Company Program experience? How would they share what they have learned?

3. Wrap-Up (10 min)

        • Distribute JA Certificates of Accomplishment - this is optional - if you would like to complete these for your students, please email JA to get a template to fill out. Alternatively, individual students can request a certificate directly from JA by email companyprogram@jacentralontario.org 
        • Request students complete the program evaluation process and online survey as directed by your local JA Charter.